A new day has begone. You turn on your laptop to get some serious work done. You quickly check out an email from a friend that just came in. You open it and the email contains a link to a Youtube video or website.
You click on it to see what all the fuzz is about. You watch the video, read the website and suddenly there’s another video or link that draws your attention. Now without realizing it, you are distracted, absorbed and lost, wandering from one video or website to the next.
30 minutes later you wake up from the world of info and entertainment and you think “Hey, what am I doing here and what was I doing in the first place?”.
You just lost precious time!
Email is a great convenient tool but also a curse if you don’t use it effectively and mindfully. There are a lot of emails that have low or no value at all and they keep coming back, pulling you away from what is most important to you.
What you want is an inbox that only contains the few crucial or meaningful emails that really matter. Emails that only take up a minimum amount of time, questions and demands that are processed quickly and easily taken care off. An inbox that leaves out the clutter, the ads, the horse shit and URLs that send you off to mars and beyond.
The payoff is a serene and peaceful empty inbox that brings a smile on your face.
Here are the keys:
1 – Read every email that comes into your inbox carefully and think hard about how you can reduce or eliminate future emails from that address or change the way of communication. Think outside of the box.
2 – Change or move specific email communication to different platforms (smartphone, talking in person, Facebook, Twitter or nothing at all).
3 – Learn people how to email you. Ask them to only email you what is important and leave out any unnecessary details, links or distractions. Tell them in a friendly way that you easily get distracted (like everyone else) and want to reply to their emails and help them as quickly as possible without getting sidetracked.
4 – Use filters to move emails to specific folders/labels.
I use a filter to send invoices from recurring payments to a specific folder/label. And if I can’t unsubscribe from an obnoxious email easily, I use a filter and forward the email to the trashcan. Continue Reading